The Galston Club has a range of function packagesavailable to suit your requirements. The following are the standard packages; however we can tailor a package specific to your needs with different menus and styles of food if required.

Room and Staffing Costs

Catering Requirements

Function selector.pdf

Organizing your function


Thank you for your enquiry regarding our function facilities. To ensure the success of your event, the following information has been designed to satisfy any questions and ensure the success of your function.

Please read all information and fill in the Agreement which should be returned with your deposit.


To hold a function at The Galston Club you must be a member or become a member. All functions prices are at a reduced member’s price and include GST.

A deposit of $300.00 is required within 14 days to secure a booking. This deposit is deducted off your final invoice. If your deposit is not received within this time, your tentative booking may be cancelled.


If you require a room only, a room hire fee will be required

Room Hire Fee Banquet Buffet Cocktail Theatre

GALSTON (Whole) 230 210 280 250 People

 Week Days $150

Fridays Not Available

Saturdays $250

Sunday $300

ARCADIA (Stage) 120 100 150 180 People

Week Days $100

Fridays Not Available

Saturdays $250

Sunday $300

HAWKESBURY (Other) 80 60 120 130 People

Week Days $80

Fridays Not Available

Saturdays $250

Sunday $300

Sundays and Public Holiday Functions incur a 10% surcharge on all costs.

All room hire is based on five hour duration and all functions must cease at midnight.


Bookings are to be made by an adult other than the guest of honour. In addition there is a charge for security personnel of $45 per hour per guard. Two security guards are required per function.


Bookings are to be made by an adult other than the guest of honour. In addition there is a charge for security personnel of $45 per hour per guard. One (+) security guard is/are required per  function.


There is a charge for security personnel of $45 per hour per guard. One (+) security guard is/are required per function.





All guests must be signed into the club upon arrival to the club (unless they are a current member). All guests must comply with the Registered Clubs Act governing the club’s licence conditions.

No person under the age of eighteen years is permitted in licensed areas and must have adult supervision at all times. No persons under the age of 18 are permitted to attend a function without a parent or legal guardian.

The club must be notified of any entertainment that the organiser intends to book.


Please be aware the Club has a responsibility to all our patrons, guests and staff.

Under these guidelines we are not permitted to:

  • Sell or serve liquor to minors
  • Hold liquor promotions that encourage binge drinking, drunkenness or misconduct
  • Allow the admission of intoxicated persons
  • Serve alcohol to any persons who we believe to be intoxicated

or who are acting in a drunk and disorderly manor

  • Allow patrons behaviour to have an adverse impact on the neighbourhood

It is a requirement of The Galston Club that all functions having alcohol served must also have catering provided.


Should you need to cancel your function, we will fully refund your deposit if we are notified a minimum 14 days in advance. Please note that if your function is cancelled after this period, no refund will apply.

All cancellations are required in writing.


No food or beverages may be brought onto the premises of The Galston Club (with the exception of Celebration Cakes)

When providing a cake of your own there are two options:

I. The cake will be cut, plated and served with a garnish to your guest at a fee of $2.00 per person

II. The cake is cut and served on platters for your guests to help them selves at no cost.

We have a large variety of menus for you to choose from with a minimum of 30 guests.

To ensure that we can cater for your function efficiently, it is essential that all details be finalised 14 days prior to you function


Final numbers for your function are required 7 days prior to your function.

This is when final payment for your function is required. Please note that the final numbers of guests confirmed is the number you will be invoiced for.


In order to make your event as special as possible, we offer you the following complimentary services and items

  • Food and Drink Stewards
  • Room Set –up
  • Cutlery and Glasses
  • Choice of coloured napkins
  • Microphone
  • Setting of Place cards and Bonbonniere

We are happy to organise the following for you at a competitive rate

  • Helium and Balloons 1.20 ea
  • Helium only .50 ea
  • Oval table overlays seats 10 5.00 ea
  • Table skirts 5.00 ea
  • Tablecloths $3.50ea

Local Contacts

  • DJ for 5 hours 550.00

Paul Smith - 9655 1587

  • Juke Box for 5 hours 300.00

Kevin Lamb - 9632 5749

  • Signage / Banners

Lyn Irons - 9656 1421 - 0409 561 421

- 0409686611 Michelle

  • MC for 5 hours 250.00


The appearance of all guests and members must be neat and tidy at all times. The following dress is not permitted at any time; thongs, bare feet, singlets, swimwear, offensive t-shirts and caps.


Organisers are financially responsible for any damage sustained to Club property during functions. No responsibility for damage or loss of merchandise or articles left in the Club prior to, during or after the function is taken.


The club reserves the right to relocate a function if numbers do not fill the room first booked.


Every endeavour is made to maintain the original prices quoted, however these may be subjected to change.

The Galston Club reserves the right to alter prices as required, however this will be done in full consultation with all relative parties.


  • Cash or Cheque (Please make cheque out to The Galston Club)
  • Credit Card payments will incur a 2% surcharge
  • All prices shown include GST
  • Sundays and Public Holiday Functions incur a 10% surcharge on all costs


Please contact the staff for more information and booking availability